Privacy Policy effective since December 3, 2023.
We acknowledge and uphold the essential rights of every individual regarding the privacy of their personal data. Our commitment lies in the responsible and legal handling of all personal data under our care. Furthermore, we strive to adhere to the stipulations of pertinent laws governing personal data privacy and protection, with a particular emphasis on the Data Privacy Act of 2012 (DPA) and its accompanying rules and regulations. Throughout, we endeavor to balance these compliance efforts with our legitimate interests, ensuring the effective fulfillment of our duties as an educational institution.
The purpose of this Data Privacy Policy is to provide you with insights into the personal information we gather, the reasons behind its collection, and the ways in which we utilize it. This policy is applicable to all entities affiliated with HGBaquiran College, Inc., encompassing offices, school, website, applications, and services.
This section encompasses provisions that are universally applicable, regardless of the nature of our relationship. For terms tailored to your specific situation, kindly consult the corresponding sections that follow. To learn more about Terms of Use, proceed here.
This section encompasses provisions that are universally applicable, regardless of the specific nature of our relationship. For terms and conditions tailored to your particular situation, please refer to the corresponding sections that follow this one.
We gather your personal information in diverse formats, including written records, photographic and video images, digital content, and even biometric records. Photographic and video images encompass official documentation of school-related events, as well as security footage captured within the premises or campus of the school.
There might be occasions when we receive personal information exceeding our initial request. In such instances, we will assess the legitimacy of retaining such information. If it aligns with our valid educational or corporate interests, we will handle it with the same care as any other provided personal information. However, if it is unrelated, we will promptly discard the information in a manner that ensures the protection of your privacy or the privacy of the owner, should the information pertain to a third party.
If you furnish us with personal data pertaining to other individuals, such as emergency contacts, parents/guardians, character references, etc., we will presume that you have secured the consent of these individuals before sharing their personal information with us.
We may employ and divulge personal information in association with:
1. Legal processes and requests.
2. Safeguarding the rights, property, or personal well-being of HGBaquiran College and its stakeholders.
3. Asserting and exercising our legal rights or defending against legal claims.
4. Any other legal obligations as mandated by law.
We gather personal information as part of the admission process into our school, encompassing directory details such as your name, address, email addresses, telephone numbers, and other contact information. Additionally, we collect information pertaining to your personal circumstances, including family history, previous educational institution attended, academic achievements, disciplinary records, medical history, and more. To facilitate efficient record management, we assign a unique identifier, your student number, to you. Throughout your tenure with us, we continue to collect and generate the following personal information:
1. Academic Records – including courses enrolled, academic performance, and class attendance records.
2. Co-Curricular Records – encompassing internship/OJT details, participation in seminars, and study tours.
3. Extra-Curricular Records – covering membership in school organizations, involvement in competitions, programs, and outreach activities.
4. Behavioral Records – documenting any disciplinary incidents you may be involved in, along with associated sanctions.
We utilize your personal information to fulfill our contractual commitments to stakeholders, meet legal requirements, and pursue our legitimate interests as an educational institution. These activities include:
1. Processing your admission to our school.
2. Managing student information systems.
3. Maintaining records of academic progress, as well as co-curricular and extra-curricular activities.
4. Providing various services, such as health, insurance, counseling, library access, and ensuring campus safety and security.
5. Disseminating official school announcements.
6. Handling the processing of scholarship applications, grants, and other forms of financial assistance.
7. Investigating incidents related to student behavior and implementing disciplinary measures.
8. Establishing and managing alumni directories.
9. Offering employment assistance to alumni.
We share, disclose, or transfer your personal data to other individuals or organizations to fulfill our contractual obligations to stakeholders, meet legal requirements, and pursue legitimate interests as an educational institution. These activities include:
1. Posting class lists online, on school bulletin boards, or other locations within the school campus.
2. Sharing academic progress, as well as co-curricular and extra-curricular activities, with parents/guardians.
3. Providing information to government agencies, such as CHED, TESDA, and DepEd, as mandated by law.
4. Sharing information with service providers, such as insurance and security, as necessitated by corresponding service agreements.
5. Sharing academic progress, and co-curricular and extra-curricular activities, with scholarship sponsors.
6. Posting and publishing significant achievements/accomplishments.
7. Providing information to potential employers as part of employment assistance.
8. Engaging in marketing or advertising activities to promote the school, its activities, and events.
We collect personal information during the processing of your job application for positions within our institution. This includes directory details such as your name, address, email addresses, telephone numbers, and other contact information. Additionally, we gather information about your personal circumstances, encompassing family history, academic background, employment history, medical history, legal profile, etc.
Upon acceptance, we generate a unique identifier, your employee number, to facilitate record management.
Throughout your tenure with us, we continue to collect and generate the following personal information:
1. Employment Records – detailing positions held, including duties and responsibilities, attendance records, and annual performance evaluation results.
2. Training Records – encompassing participation in seminars and training sessions, along with certifications and competencies obtained.
3. Medical Records – documenting results of annual physical examinations.
4. Behavioral Records – recording any disciplinary incidents in which you may be involved, along with associated sanctions.
We utilize your personal information to fulfill our contractual obligations to stakeholders, comply with legal requirements, and pursue our legitimate interests as an educational institution. These activities include:
1. Processing your acceptance as an employee of HGBaquiran College.
2. Managing employee information systems.
3. Providing services such as office safety and security.
4. Administering employee benefits, including HMO and leaves.
5. Disseminating official company announcements.
6. Pursuing quality (ISO, etc.) and governance (SGV-audit, etc.) accreditations.
7. Handling the processing of scholarship applications, grants, and other forms of financial assistance.
8. Investigating incidents related to employee behavior and implementing disciplinary measures.
We share, disclose, or transfer your personal data to other individuals or organizations to fulfill our contractual obligations to stakeholders, meet legal requirements, and pursue our legitimate interests as an educational institution. These activities include:
1. Sharing information with government agencies, such as BIR, SSS, Pag-ibig, CHED, TESDA, DepEd, and LGUs, as mandated by law.
2. Sharing information with service providers, such as HMO and security, in accordance with corresponding service agreements.
3. Posting and publishing significant achievements/accomplishments.
4. Engaging in marketing or advertising activities to promote the company, its activities, and events.
The personal data in our possession is securely stored in various paper and electronic formats, including databases shared between the FUSASIS server and the school. Access to this personal data is restricted to HGBaquiran employees, who are authorized to access it for the purpose of fulfilling their contractual duties and in alignment with the stated purposes for which the personal data were collected. Unless governed otherwise by law or institutional policies, we retain pertinent personal data indefinitely for historical purposes. Alternatively, the personal data is securely disposed of after the designated retention period. If you wish to request data deletion, please contact us.
We reserve the right to make changes to this Data Privacy Policy without providing explicit prior notice. In such instances, all modifications will be published on our website. It is recommended that you visit our website periodically to stay informed about any changes. These alterations become effective immediately upon being posted on the website.
We acknowledge your rights concerning your personal data, as stipulated by the Data Privacy Act (DPA). If you choose to exercise any of these rights, we will duly consider your actions and address them in accordance with the law. If you have any concerns or questions regarding your rights, this Data Privacy Policy, or any matter related to HGBaquiran College and data privacy, please contact us.
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